Event Terms and Conditions
Our Terms & Conditions have been set out to ensure all guests enjoy a safe and enjoyable time while visiting Jasmin Gardens. Please read this information carefully as it contains important information about your event.
Client: Wedding Couple
Venue: Jasmin Gardens
Guest: each person onsite as part of the Event
You/Your: Refers to the Client
Reservation Deposit: Payment required to reserve the venue, credited to Final Invoice
Final Invoice: The total amount due for the chosen Event Package
2.0 RESERVATION DEPOSIT:
2.1 The Reservation Deposit is $500.00
Deposit must be paid upon booking to confirm your reservation and secure the Venue for the agreed date.
2.2 The Reservation Deposit is non-refundable.
2.3 The Reservation Deposit will be credited to the Final Invoice.
2.4 In paying the deposit, you confirm that you have read, fully understood and accepted the terms and conditions outlined in this document.
2.5 The Venue has the right to refuse a booking and refund any payments at its discretion.
2.6 If deposit is not received, your date is not confirmed and will be available for other bookings.
3.0 FINAL PAYMENT DUE DATE:
3.1 Complete payment for the Final Invoice amount is due 14 days prior to the Event.
3.2 Your Event will not proceed without the final payment being received.
3.3 If final payment is not received by the due date the Venue reserve the right to make the date available to other bookings.
4.0 SECURITY DEPOSIT:
4.1 A security deposit of $1,000 to be paid with final payment.
4.2 The security deposit will be refunded within fourteen (14) days of departure less any deductions for damages or extra cleaning incurred on the Venue. If the damages exceed the bond amount, the Client will be informed and must pay the total amount within fourteen (14) days.
4.3 Breakages and losses to the property are to be reported to the Venue at the time of the occurrence.
5.0 DATE CHANGES:
5.1 If the Client requests to change the date of the Event, every reasonable effort will be made to support the new date, subject to availability and Venue approval.
5.2 The Client agrees that in the Event of a date change, the deposit will be transferred to the new date. If no new date is selected the deposit is non-refundable and will be withheld by the Venue. This applies to postponements due to government regulations.
6.1 All cancellations are required in writing to email@example.com
6.2 The deposit is non-refundable and will be forfeited if the Event is cancelled.
6.3 If the Venue becomes unavailable due to unforeseen circumstances, the Client will be notified in writing and all money paid to the Venue will be refunded.
6.4 The Venue are not responsible for covering any subsequent financial losses due to Event cancellation.
7.0 WEDDING PLANNER:
7.1. Unless agreed otherwise in writing, a professional wedding planner is required for your wedding.
7.2. The wedding planner is to be employed to start at least one (1) month prior to the event.
7.3. The wedding planner must be onsite throughout the duration of the event, They must be available to assist with supplier set up and pack down.
7.4. The wedding planner cannot be a guest at the wedding.
7.5 Venue staff, including Jasmin Skincare retail staff will not be available on your Event date and are not responsible for directing or assisting your wedding guests. This is the responsibility of your wedding planner.
8.0 NOISE CURFEW:
Please respect that the Venue is located near residences and Jasmin Skincare retail shop.
The Client must ensure external suppliers have appropriate liability insurance and are aware of the following terms:
8.1 Appropriate sound levels are the sole responsibility of the Client.
8.2 All music and noise must conclude by 9:00pm or as directed by the Venue
9.0 CONDITIONS OF AGREEMENT AND CLIENT RESPONSIBILITY:
9.1The Client agrees to begin the function at its scheduled time and to have guests and invitees vacate the Venue at the designated finish time.
9.2 The Client agrees to assume full responsibility for the conduct of their Guests and invitees.
9.3 Any damages or losses caused by the Client, suppliers or their guests will be charged to the Client.
9.4 The Client further agrees to reimburse the Venue for any expenses or damages incurred by the Venue because of the Client's failure to comply with Venue regulations. Additionally, if the Venue so chooses, security may be required for this Event at an additional charge to the Client.
9.5 The Client is responsible for booking and communicating with all necessary wedding suppliers in the lead up to the Event Date.
9.6 Set up and pack down of equipment must be completed on the day of the Event, unless approved otherwise in writing by the Venue
Styling and Decorations are permitted by the Venue, they must comply with the following
10.1 Glitter, confetti, rice, potpourri, silk petals and birdseed are not permitted in any areas of the Venue.
10.2 Suppliers/Installers may enter the Venue Event space no sooner than two hours prior to commencement of the Event, unless specific arrangements have been made prior to the Event date and approved by the Venue.
10.3 Set up and pack down of equipment must be completed on the day of the Event, unless approved otherwise in writing by the Venue
10.4 All decorations must meet all local fire regulations, health department regulations, and any other relevant regulations.
11.0 RUBBISH REMOVAL:
11.1 Rubbish must be removed from the Venue at the conclusion of your Venue hire.
11.2 If any rubbish is left on the premises, you will be charged a cleaning fee and the amount deducted from your security deposit.
12.1. General cleaning of the venue is included in the hire fee.
12.2. At the Venues discretion, if the property requires extra cleaning from the event, you will be charged and the amount deducted from your security deposit.
13.1 Pets are not permitted on the property at any time.
14.0 VENUE GARDENS:
14.1. The grounds and gardens will alter their appearance in various seasons and weather patterns. All care is taken to maintain them to an appropriate level. We endeavor to provide accurate information about the property.
14.2 The Venue cannot guarantee when the flowers and gardens will blossom.
14.3 Guests are not allowed to enter the surrounding rainforest at any time, it will compromise their safety and the Venue hold no responsibility for any accidents, injuries or losses that may occur.
14.4 Do not pick the flowers or take plants from the garden, this includes cut offs for decoration or to take home.
14.5 Children must be supervised at all times
15.1. There is a pond at the Venue, The Venue hold no responsibility for any accidents, injuries or losses that may occur.
15.2. Children must be supervised at all times.
16.0 USE OF INTELLECTUAL PROPERTY:
16.1 Prior written permission is required to use the Venue's name and/or logo in print and/or visual displays.
16.2 All proposed artwork must be approved by Venue Management prior to publication.
17.0 JASMIN PLACE WAIVERS RESPONSIBILITY FOR:
17.1 Theft, damage or loss of any goods brought onto the Premises.
17.2 Any introduction of food to the wedding and the effect of thereafter.
18.0 DISPUTE RESOLUTION AND LEGAL FEES:
In the Event of a dispute arising out of this Agreement which cannot be resolved by mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved through mediation, and legal action ensues, the successful party will be entitled to its legal fees, including, but not limited to its attorneys’ fees.
19.0 LEGAL AND BINDING AGREEMENT:
19.1 This Agreement is legal and binding between the Parties as stated above.
19.2 The Parties acknowledge and agree that this Agreement represents the entire agreement between the Parties. In the Event that the Parties desire to change, add, or otherwise modify any terms, they shall do so in writing to be signed by both parties.
19.2 In the Event any provision of this Agreement is deemed invalid or unenforceable, in whole or in part, that part shall be severed from the remainder of the Agreement and all other provisions should continue in full force and effect as valid and enforceable.
20.0 GOVERNING LAW:
This Agreement is executed and intended to be performed in the state of Queensland, Australia and the laws of that state shall govern its interpretation and effect.
The Parties agree to the terms and conditions set forth above, which is executed as an agreement once the completed booking form and non-refundable deposit has been received.
Before signing this document, verify that the content you are signing is correct:
I agree to the above terms and conditions:
Name and Signtaure Name and Signature